PA & Executive Assistant Travel Booking Service
Booking travel for someone else comes with its own demands: you need a fast, clear process, confirmation details you can forward on without editing, and a company that treats a third-party booking exactly as professionally as a direct one. Our service is built with this in mind, recognising that a large share of the transport we arrange is booked by a PA or executive assistant on behalf of someone travelling.
Booking on Behalf of an Executive
When you book, you can enter your own contact details as the booker while providing the traveller’s information separately, so the driver reaches the right person directly on the day. Confirmation emails are written clearly enough to forward straight to the traveller without needing to edit or explain anything further, saving you a step in an already busy schedule.
Fast Turnaround for Urgent Requests
Executive schedules change quickly, and a request to arrange transport often comes with limited notice. Our online booking system gives you an instant fixed-price quote, so you can confirm a journey in the time it takes to read this sentence rather than waiting for a call back, even for a same-day or next-flight-out request.
Consistent Standards Every Time
When you’re responsible for arranging someone else’s transport, consistency matters as much as any single journey going well. Every booking, whether for an airport transfer, a City meeting, or an event, is handled to the same standard, with the same fixed-price approach and the same licensed, DBS-checked drivers, so you’re not managing quality variation across different types of trip.
Account Billing for Repeat Bookings
If you’re arranging travel regularly for one or more executives, an account arrangement consolidates invoicing into a single, manageable process rather than reconciling individual receipts after every trip. This is particularly useful when arranging travel across multiple travellers within the same organisation.
Clear Communication Throughout
You’ll receive booking confirmations, driver details once allocated, and any flight-tracked updates directly, so you always have visibility of a journey you’ve arranged even if you’re not the one travelling. If plans change, you can amend or check on a booking using the reference number without needing to explain the full context again.
Frequently Asked Questions
Can I book for someone else without them creating an account? Yes, simply provide their contact and journey details when booking; no account is required for either party.
Will I get updates if the traveller’s flight is delayed? Yes, flight-tracked updates and confirmations are sent to whichever contact details you provide, including yours as the booker.
Can I set up an account for booking multiple executives regularly? Yes, get in touch and we can arrange account billing covering multiple travellers within your organisation.
How quickly can I get a quote for an urgent request? Instantly online for most journeys, with same-day availability checked automatically at booking.
Book Executive Travel on Behalf of Someone Else
Get a fast, fixed-price quote now, with clear confirmations you can forward straight to the traveller and account billing available for regular bookings.
Built for How PAs and EAs Actually Manage Travel
Executive assistants are usually booking on behalf of someone else, often juggling shifting calendars and needing to make quick changes without a lengthy back-and-forth. We support booking and amending journeys via email or phone with a single named contact, so you’re not forced through a self-service portal designed for individual travellers when you’re actually managing someone else’s diary. Changes to pickup times, added stops, or last-minute cancellations are handled directly and quickly through that same contact.
For assistants managing travel for multiple executives or a wider team, we can set up a simple standing account arrangement with consolidated monthly invoicing, so you’re not processing separate payments for every individual journey — useful for keeping expense reporting simple across a busy travel schedule.
Can I book on behalf of an executive without them being directly involved? Yes, this is our normal way of working with PAs and EAs — you handle the booking and details, we handle the journey.
Is monthly invoicing available instead of paying per trip? Yes, we can set up consolidated monthly invoicing for regular business accounts — get in touch to discuss setting this up for your organisation.
Managing Travel for Multiple Executives at Once
Assistants supporting more than one executive often need to track several simultaneous travel schedules without them becoming confused with one another. We’re happy to work from a shared reference system — naming conventions, project codes, or however your organisation already tracks executive travel — so that bookings, confirmations, and invoicing stay clearly separated even when you’re managing multiple people’s diaries in parallel.
For assistants who prefer a single consolidated view of all upcoming bookings across their executives, we can provide a simple periodic summary of confirmed and upcoming journeys, saving you from tracking everything manually across separate email confirmations.
Handling Confidential or Sensitive Travel Arrangements
Some executive travel needs discretion beyond the ordinary — travel that shouldn’t be widely known within an organisation, or personal travel booked through a business account. We handle these bookings with the same confidentiality expected of any professional service supporting senior executives, and are happy to discuss specific discretion requirements directly with the assistant managing the arrangement.
Can you manage travel for several executives at once without confusion? Yes, we’re happy to work from whatever reference system helps you keep multiple executives’ travel clearly organised and separated.
Do you handle sensitive or confidential executive travel discreetly? Yes, we treat all executive bookings with appropriate discretion, and can discuss specific confidentiality requirements directly if needed.